Outside the Lines, Inc. (OTL) is a national leader in delivering exceptional water features, rockwork and themed construction across the United States and internationally. Since its inception, our talented team has created some of the most imaginative and mind-bending themed environments in the industry, from making water features dance to music to recreating the majestic snowcapped Swiss Alps. OTL, located in Anaheim, California, is currently seeking a full-time Administrative-Accounting Assistant.
Accounting – Administrative Assistant Purpose
The Administrative-Accounting Assistant is an extremely important role with OTL as they will be the first voice and face our clients see and hear. The Administrative-Accounting Assistant will report directly to OTL’s Office Manager. His/her primary responsibility will be performing routine accounting, secretarial and administrative work, answering telephones, greeting guests, data processing and filing.
Compile, sort and accurately enter vendor invoices into accounting software Foundation. Collect and manage proof of delivery tickets from field employees.
Detailed tracking and reconciling of vendor statements,
Compile and track meeting notes for business development and marketing purposes. Assist business development in managing contacts in Cosential and Mail Chimp.
General office tasks such as mail processing, scheduling and receiving shipments.
Assist in project coordination such as filing prelims, tracking project documents and project profiles.
Organize and maintain office files, inventory and job folders.
Order, organize and maintain office supplies. General open/closing duties.
Professionally operate and manage a multi-line phone system.
Our successful Accounting-Administrative Assistant will have the following:
Be presentable, friendly, outgoing, punctual and reliable.
Have strong communication skills and the ability to interact with all levels of internal and external clients and employees.
Have a well-blended background in administrative support, accounting and general office support. Previous experience in a construction environment is ideal but not required.
Be a team player
Advanced computer skills using MS Word, Excel, and internet applications.
Pays close attention to detail, accuracy, productivity and dependability.
Excellent organizational skills with the ability to work in a dynamic, multi-faceted, fast pace environment
Be willing to learn and grow into a productive long-term member of the team.
Additional Salary Information: OTL offers a competitive compensation package with excellent benefits including; medical, dental and vision coverage, 401k, paid time off and holidays amongst other great perks!
About Outside the Lines, Inc
Outside the Lines, Inc. (OTL) is a design-build specialty construction firm specializing in water features, rockwork and themed environments. Projects include zoos, aquariums and museums, golf courses, retail entertainment, resorts, theme parks, gaming and casinos and private estates. OTL is headquartered in Anaheim, California and provides its services across the US and internationally as well.
OTL is recognized throughout the industry for our artistic ability, disciplined approach to engineering and construction management and sound and ethical business practices.