Career Center

Responsibilities

Project Cost Accounting

• Manage Project Manager’s Purchase Order validation – ensuring all materials purchases are budgeted with the correct cost codes and shipping information.
• Produce Daily Commitments Report outlining outstanding purchases for Project Management and Executive review.
• In conjunction with outsourced AP service, match vendor billings with project purchase orders, and process accounts payable transactions.
• Review and reconcile vendor statements monthly.
• Assist in the calculations and processing of Project Change Orders with General Contractors, Vendors, and sub-subcontractor installers.
• Oversee and manage labor subcontract process and related invoicing
• Using Procore and QuickBooks, Develop and circulate cost-to-date reporting for active  projects, tracking performance versus constructions estimates and offering data-driven insights to the greater project team. Investigate variances from original estimate with monthly reports of findings to the CEO.
• Lead weekly job cost meeting with PM and Finance team to track job status and performance.
• Compile and audit Work-In-Progress (WIP) Schedule working directly with Controller.
  
  

Cash Management & Billing

• Daily Bank Feed Management and Cash Summary Reporting for executive review.
• Facilitate vendor payments for project purchases and business expenses.
• Ad-hoc financial reporting and analysis.
• Work with the Project Manager and Project Accounting & Administration to generate monthly AIA requisitions to GC clients in Procore, Textura, and GCPay.
• Process accounts receivable transactions, identify and resolve discrepancies, and deposit payments.
• Proactively reach out for status updates on outstanding requisitions.
• Distribute and file all Partial and Final Lien Waivers in conjunction with project applications for payment.

Other Duties & Tasks

• In conjunction with outsourced AP, prepare reports and journal entries for Monthly Financial Close.
• Assist in the development of internal project controls and policies to comply with legislation and established construction best practices.
• Assist with the preparation and delivery of annual CPA compilations and bank audits.

Qualifications for Role:

• Bachelor's degree or equivalent.
• Strong written and verbal communication skills.
• Superior teamwork, organization, and leadership skills.
• Execution-focused with the ability to take individual responsibility for delivering high-quality work in a timely manner.
• Comfortable interacting with clients, vendors, subcontractors, and fellow office staff.
• Outstanding team player but comfortable working independently and can keep a level head under pressure.
• Familiarity with Microsoft Office Excel and CRM tools. Prior experience with QuickBooks and Procore is a plus.