The Contracts Administrator acts as a coordinator between the Salespeople, Project Manager, and Estimators to ensure the process flow and timeliness of job set up in Spectrum is maintained.
Job Duties and Responsibilities:
Manage preliminary compliance check of job requests.
Review contract job packages for accuracy and policy compliance.
Set up fixed price contracts in Spectrum with revenue/expense budgets.
Review and set up time and material jobs in Spectrum.
Enter contract change orders.
Creation and maintenance of electronic contractor project files.
Acquire knowledge of sales and use tax regulations for states where work is performed.
Maintain positive and productive relationships with other IES departments, customers and other third parties.
Understand and implement process for various job adjustments as directed by Supervisor.
Facilitate approval and signing of supportive paperwork, including customer contracts for job creation.
Documentation handled by Contracts Admin include purchase orders, contract forms, liens, waivers, documents for job close out and proposals.
Other job related duties as assigned.
Physical and Mental Requirements:
Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s) in a fast pace environment.
Must promote the Company culture and mission to all employees, vendors, clients and business partners.
Must possess proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel.
Must possess the physical ability to operate office equipment.
Education, Certification, License, and Skill Requirements:
High school diploma or equivalent is required; AA degree a plus
Strong computer skills, including practical knowledge of spreadsheets, word processing and accounting software
Strong verbal and written communications skills are necessary
Should have an ability to tackle difficult problems and suggest proper solutions for them.
Skills required for the Contracts Administrator to be successful are organizational, time management and a strong administrative experience.
Five or more years of experience in accounting positions, including a minimum of two years’ experience in billing and contract administration
About IES Communications
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2018 fiscal year ending September 30, 2018, IES produced over $876.8 million in revenue and employed over 4,500 employees at over 79 domestic locations across the United States.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
Safety is Priority One – and our record shows it
Company 401K plan with Employer Contribution Match
Company Paid Time Off
Company Paid Life Insurance
Choice of Medical Coverage including Prescription and Short Term Disability Plans
Choice of Dental and Vision Coverage
Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
Auto and Home Insurance Discount Programs