The purpose of the Office Manager is to be responsible for managing and overseeing the daily functions of the business office including human resources, safety, contract administration, payroll and other functions of the organization. Performance, Procedures and Efficiencies Human Resources Independently performs administrative functions such as reviewing and writing reports. Responsible for providing assistance with developing, organizing, overseeing, and maintaining the Human Resources Department functions. Participates in developing department goals, objectives, and systems. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed. Assists with developing and administering various human resources plans and procedures for all company personnel; assists in development and implementation of personnel policies and procedures; prepares and maintains employee handbook and policies and procedures manual. Monitors the Affirmative Action Program and oversee anti-discrimination activities. Ensures that all Equal Employment Opportunity requirements are fulfilled, jobs are appropriately and fairly advertised, and candidates are evaluated fairly and objectively. Participates in administrative staff meetings and attends other meetings and seminars. Maintains company organization charts and employee directory. Assists in evaluation of reports, decisions, and results of department in relation to established goals. Maintains Human Resource Information System records and compiles reports from database. Organizes and maintains confidential personnel files in accordance with federal, state, and local requirements. Maintains compliance with federal and state regulations concerning employment. Conducts recruitment effort for all exempt and nonexempt personnel, students, and temporary employees; including preparing job description(s), opening requisitions, developing and arranging for advertising, coordinating the completion of standard screening and selection forms, and writes and places advertisements. Conducts new-employee orientations. 100% responsible for federal and state compliance programs including OFCCP and Form I-9. Conducts internal audits to develop risk-mitigation strategies. Prepares documents for and participates in Unemployment hearings. Establishes, documents, and implements standard hiring procedures. Acts as a liaison for company and employee communication. Acts as an employee advocate. Assists with organizational and space planning. May require up to 25% travel to various job sites and/or other office location. All other duties as assigned for the successful execution and/or completion of various projects whether or not specifically assigned. Accounting and Payroll Investigates and rectifies purchase order issues. Responsible for accurately monitoring, maintaining, and overseeing internal office procurement needs. Communicates with vendors, subcontractors, customers, and personnel regarding financial requirements; resolves billing disputes, processes credits. First point of contact for time and attendance and payroll
Assists in the preparation, review and administration of contractual proposals relating to construction projects. Secures necessary approvals and ensures that standard company procedures are followed. Develops and prepares regular reports on the status of contracts. Performs and/or reviews contract payment and inventory audits. Provides direction to contract specialists and staff regarding relevant contract provisions.
Follows through on all actions to ensure 100% deadline compliance. Manages risk by finding discrepancies and sending out the proper request for information to obtain the correct answers. Maintains updated database of vendor, subcontractor, employee, and customer information. Follows established procedures when creating proposals and documents.
Communicates with technicians, vendors, subcontractors, contractors, customers, managers, and employees to resolve issues, discuss project specifications, goals and objectives. Timely communication of necessary and/or major concerns/issues and develops and communicates prompt solutions. Communicates issues to customers openly and honestly, while maintaining company’s confidential and proprietary information.
Works closely with the senior management team, project managers, other key personnel and contacts for seamless integration of responsibilities and functions. Through formal and informal training, continues development of personal and professional skills. Establishes and participates in industry and other professional networks to ensure awareness of social, economic and other trends that may affect the business or direction of the company’s initiatives, policies and programs. Where required, negotiates with other department managers for the acquisition of required personnel from within the company.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to develop HR programs and policies based new and existing requirements and regulations. Ability to develop and communicate and present compliance and risk information to senior management. Strong project management, time management, organization and leadership skills. Solid judgment, foresight, problem-solving, analytical and business acumen skills; strong attention to details. Able to manage multitask work in a strong-paced environment. Ability to mentor and supervise staff. Ability to negotiate contribution agreements and contracts. Able to work alone on a broad variety of projects. Able to establish and maintain healthy working relationships with people in course of work. Willingness to work additional hours in order to meet tight deadlines. Encourages and creates opportunities to cross train crews and individual employees. Knowledge of traditional and Certified Payroll including federal and local laws. Ability to speak, write, follow instructions and read the English language. Ability to demonstrate moral character, honesty, tact, fairness, lack of prejudice and desire to help when dealing with people of varying social, cultural and economic backgrounds; creates and promotes a harmonious work environment. Ability to analyze situations and adopt appropriate courses of action using independent judgment in a fast-paced environment. Ability to work extended hours and various work schedules. Ability to travel to various jobsites and locations inside the United States. Ability to perform in a professional appearance and manner. Knowledge of Microsoft Office programs with specialized knowledge of Excel. Knowledge of QuickBooks Accounting and E2 Shop Systems helpful.
JK Bernhard Construction Co. LLC is a family oriented business that prides itself on our ability to maintain excellent customer service and client relationships. For over 15 years, JK Bernhard Construction has provided exceptional construction services in both the residential and commercial markets.